CMU Jobs

Job ad: Kilimanjaro Live – Promoter Assistant (London)

By | Published on Wednesday 16 November 2022

Kilimanjaro Live

Title – Promoter Assistant – Music / Spoken Word
Reports to – Head of Promoter Operations

Role Purpose
You will be part of the promoting team at Kilimanjaro Live in assisting 2 Promoters in the music and comedy / spoken word spheres to deliver tours and events and working with new and established artists across a variety of venues in the UK.
Working closely with the Promoters, your role will be to ensure efficiency and the generation of business via the booking of artists for indoor and outdoor shows and festivals for a busy and exciting national concert promoter and event production company.

Competencies / Experience
• Live music experience and working knowledge of putting on events and concerts.
• Top class oral and written communication skills with good attention to detail.
• Solid experience of MS Office with good knowledge of Outlook and working in Excel and with spreadsheets, especially in terms of finance and budgeting.
• Ability and adaptability in prioritising and managing workload, with consideration to deadlines within a fast-paced environment and as part of a team.
• Forming and maintaining good relationships with external contacts in the wider music industry as well as within the company and a good understanding of how different parts of the industry work together.
• Commercial understanding and knowledge of music and comedy in the UK.

Key Responsibilities and Accountabilities
• Directly assisting the promoters with all tasks related to the promotion of shows, tours, and events. This will include general administration, managing promoter inboxes and calendars, researching venues, and collecting avails, routing tours and pencilling / holding dates, drafting show budgets, offers, projections and settlements, coordinating artwork, advertising materials and ad campaigns, confirming shows with venues and internal teams and other tasks as necessary.
• Organising the meeting diaries and travel of the promoters to ensure efficient use of time and company resources.
• Ensuring ticket sales are reviewed regularly and adjustments are made to promotional plans and ticket availability to ensure continued ticket sales.
• Sourcing immigration information and making applications on Kilimanjaro Live’s behalf as sponsor for international artists touring the UK by issuing work permits to fall in line with UKBA regulations.
• Assisting with the collection and processing of national ad contributions from external promoters relating to advertising campaigns run by Kilimanjaro as the national promoter.
• Updating folders and databases with the wider Promoting team to ensure information is accurate and up to date for all to use.
• Work with the Kilimanjaro financial department to ensure precise reporting of all monies regarding shows/projects. This includes producing projections, reports and overseeing payments as required.
• Work with the Kilimanjaro production department to ensure that production and logistic information is passed efficiently, and the delivery of shows is managed effectively.
• Ensuring that sales figures are reported to the relevant artist representatives as required.
• Making sure accurate marketing reports are generated when required by the artists chosen representative.
• Where appropriate, book and carry out the marketing of events including (but not limited to) posters, flyers, print, online, radio and TV ads.
• Representing the Promoter at shows and events as required, always maintaining a professional demeanour.
• Always represent and promote the company in a good light including and not limited to UK and overseas conferences, festivals, concerts, meetings, and media events.
• Attend regular meetings with colleagues to share information and thoughts and discuss ideas that could be beneficial to the company. Contributing to ideas for new events and being an active part of the wider Kilimanjaro team, working towards overall success.
• Assisting other members of the Promoting Dept. with ad hoc tasks, projects and holiday cover as requested.
• Undertake any other relevant duties or reasonable request as requested by the CEO, department Heads or Promoters for the benefit of the company.

Closing date: 10am, Friday 2nd December 2022

Please send covering letter and CV, stating the role for which you’re applying, to